Receive more than 30 email messages a day. Spend lots of time every day using Outlook to send and receive messages and to set up or attend meetings.Īre using Outlook with a Microsoft Exchange Server account or with a Microsoft 365 account.

Regardless of your server setup or organization size, this document will be useful to you. Sentences prefaced with the Microsoft Office logo are references to other Office products, such as Microsoft OneNote, and Microsoft SharePoint Server. Sentences that mention AutoArchive and Outlook Data Files (.pst) are marked with an icon of a folder and file. How to find a message from a particular person In this articleĭaily review: Managing your time and tasks If your organization doesn’t deploy these products or features, these sentences can be disregarded without impacting the overall document and work flow. Outlook is a tool to help you manage your email messages, calendar, contacts, and tasks. To get the most out of Outlook, we suggest a few basic principles:Īs such, it’s at the center of not only your communications but also your time-management. Reduce the number of places where you read messages. If you're using a new version of Microsoft 365, you can use Focused Inbox for Outlook to automatically separate the types of messages you're most likely to read right away from other messages. Use rules to send the messages that you don't need to read right away into their own folders.

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